Event Coordinator

Job description

Holidayys.com is looking for an organised, hands-on Event Coordinator to help plan and deliver events in Dubai. Building on our experience running events, we want someone who can turn client requirements into clear plans, coordinate suppliers, and keep events running smoothly from preparation through completion. This role suits someone who enjoys working with people, pays attention to detail, and stays calm when plans change. The work is in person: at our office in Al Jaffliya, Dubai, and at event venues. Pay depends on experience. To apply, use the Apply for this position button and attach your CV. In the cover letter, tell us about an event you coordinated: its approximate size, your responsibilities, and how you managed the suppliers and the budget. Please include your notice period or earliest start date.

Key responsibilities

• Understand client requirements and prepare event plans, schedules, checklists and proposals
• Source and coordinate venues, catering, décor, audiovisual equipment, entertainment and other event suppliers as required
• Obtain quotations, compare options and track costs against approved budgets
• Coordinate guest registration, invitations, transport and accommodation where needed
• Maintain clear communication with clients, suppliers and internal teams
• Oversee event setup, on-site coordination and breakdown, resolving issues promptly
• Keep accurate records of bookings, supplier commitments, payments and event requirements
• Collect feedback after events and recommend improvements for future events

Requirements

• Previous practical experience in event coordination or event management
• Strong organisation, communication and supplier coordination skills
• Able to manage several tasks and deadlines while keeping attention to detail
• Confident working with budgets, quotations, spreadsheets and scheduling tools
• Available to work in person in Dubai and at event venues, including evening or weekend events when required

Qualifications

• A practical approach to problem-solving and a professional, client-focused attitude
• Experience in travel, hospitality, corporate events or group logistics is an advantage

Required skills

• Event planning
• Venue sourcing
• Supplier coordination
• Budget tracking
• Quotations
• Guest registration
• On-site coordination
• Client communication
• Scheduling